Self-Employed or Business Owner? How to Document Your Visitor Visa File

Officers reading a self-employed file are asking two things: is this business real and earning, and who runs it while you are away? Every document below answers one of those.

Prove the business is real

• Registration documents — shop and establishment certificate, partnership deed, incorporation certificate, or Udyam registration.
• GST registration and recent returns, where applicable.
• Business PAN and current account statements for six months.
• Trade licence, professional certificates, or clinic or firm registration for professionals.
• Photographs of premises, signage, or a website and business cards as supporting context.

Prove it earns

• Income tax returns with computation for two to three years.
• Audited accounts or a CA-certified statement of income.
• Major client invoices or contracts, for freelancers and consultants.
• Personal bank statements showing regular business withdrawals or drawings.

Prove it continues without you

1. 1 A short letter on business letterhead stating your travel dates and who manages operations in your absence.
2. 2 The name and role of the person in charge — partner, manager, family member.
3. 3 Staff details or payroll evidence, if you have employees.
4. 4 Any ongoing orders, leases or commitments that require your return.

Want this checked against your own case?

Share your travel purpose and circumstances and we will tell you what is likely to matter — honestly, including when it is not the right time to apply.